Friends of Chapel-en-le-Frith Memorial Park

Minutes of the Meeting held on Tuesday 14 November 2011 at Chapel Town Hall.

Present: Denis Wyatt in the Chair

Rosy Bateman, Eve Burton, Pauline Hunt, Mary Merrick, Mavis Roberts and Vera Wyatt.

In Attendance: Sue Stockdale - Secretary

Cllr M Harrison – Chapel Parish Council

Apologies: SI Adrian Dobb and Graham Brodie

The Chairman and his wife were given a gift to thank them for all the hardwork involved in the MUGA application.

The Chairman thanked the Committee and indicated that it was still his intention to step down once the MUGA project is completed.

MUGA

It is hoped that the final paperwork will be submitted to Community Spaces in the next 2 weeks to claim the grant,

Councillor Harrison congratulated all the members of the group on the successful outcome with the MUGA.

Officers

Rosy agreed to revert to being Secretary of the group and the other members were asked to think about the role of Chairman and Treasurer for the next meeting.

It was suggested that a piece be written for the local press regarding the success that the group has had with the MUGA project and seeking more members.

Other Business

Councillor Harrison felt that the comments made at the previous meeting about staff were unjustified and the Chairman agreed to withdraw them.

Mavis is to donate some bulbs for planting in the wild area.

The ladies of the committee who collect money handed £19.68 to the Treasurer, which makes at total collected so far of £83.68.

The Parish Council considered the request for line markings on the path leading from Bowling Green Lane at the Amenities Committee, which were not felt appropriate for the Memorial Park.

It was agreed that future projects to look at could be:-

Bandstand Area

Skate Park

Children’s Play Area

Date of Next Meeting

Monday 16 January 2012 at 7pm

Friends of Chapel-en-le-Frith Memorial Park

Minutes of the Annual General Meeting held on Monday 10 October 2011 at Chapel Town Hall.

Present: Denis Wyatt in the Chair

Graham Brodie, Eve Burton, SI Adrian Dobb, Pauline Hunt, Mavis Roberts and Vera Wyatt.

In Attendance: Sue Stockdale - Secretary

Emma Beswick – Derbyshire Village Games

Apologies: Rosy Bateman

AGM Business

Denis Wyatt indicated that he wished to step down as Chairman. In the absence of any nominations he agreed to stay on as Chairman until the MUGA project was completed.

Rosy Bateman was elected as Treasurer and Sue Stockdale elected as Secretary.

The current bank balance amounts to £353.33.

There were no immediate projects in the pipeline and the Chairman felt that it was difficult to see what projects could be undertaken in the future. Emma advised that there will be events leading up to the 2012 Olympics which would lend themselves to the Memorial Park.

MUGA

The project has now been completed and the handover took place on 10 October 2011.

The Independent Safety Inspection has taken place and the report is awaited.

The opening will take place at 2pm on 15 October 2011 by the Chairman of the Parish Council, followed by refreshments in the Town Hall.

Emma advised that she has planned events from 1.30pm to 5pm for adults and children on the MUGA.

The Sustainability Grant of £3,500 will be applied for to cover the cost of coaching sessions in School holidays, commencing at Easter 2012.

The Chairman will submit the final claim for the MUGA to Community Spaces with payment being due by 10 April 2012.

The Chairman was unhappy with the fixing of the sign and this will be attended to.

Arrangements were made for refreshments, erection of the gazebo and PA system on the day.

Adrian agreed to write a press release.

Date of Next Meeting

AGM - Monday 21 November 2011 at 7pm

Friends of Chapel-en-le-Frith Memorial Park

Minutes of a meeting held on Monday 9th May 2011 at 7pm at Chapel Town Hall

Present Denis Wyatt in the Chair

Pauline Hunt, Vera Wyatt, Adrian Dobbs, Eve Burton, Mary Merrick, Mavis Roberts,

Graham Brodie, Aidan Howgate

In attendance Ted Fell, Royal British Legion, Mike Pickford, Emma Beswick

Apologies Sue Stockdale

MUGA

Denis reported that a meeting had been held with Janice Burley and is now waiting a reply from the contractors and Landscape Architect regarding paymentt instalments before being able to complete the forms for Community Spaces. The start date has been agreed for 20th June.

Denis, Emma and Matt-a coach with Little Sports Coaching will meet 0n 20th May to discuss coaching so we can put a bid in for the sustainability grant.

Mike confirmed that the affected tree would be felled before construction work started.

90th Anniversary event - 11th June 2011

Aidan confirmed that the band is prepared and he discussed marching music with Adrian.

Mike agreed to liase with Cup n Cake re refreshments. Denis enquired about a generator should one be needed and this will cost £28 plus VAT.

Emma confirmed her plans for the day and Mary and Pauline will assist her. She has organised the medals and badges.

Eve confirmed that Chris Pearson will provide a PA system and will be MC. Perhaps his generator could supply Cup n Cake as well.

Denis confirmed there will be 4 PC's or PCSO's with their Mobile Unit.

Buxton or Kinder Mountain Rescue will be present.

Confirmation from Friends of Chapel Station still needed.

Sue was to contact Trevor Zoppi re Ice Cream. Needs to be confirmed.

Emma has a Face Painting friend who she will contact

The Map was roughly marked out where various stands would be to everybody's satisfaction.

Mike offered to bring display panels as well as the marquee from the Town Hall.

Graham said he would see David and have the posters ready in about a week.

Denis said he would send press releases to Buxton Advertiser, The Courier and High Peak Radio.

Emma said she would contact the golf club to provide a childrens golfing display.

Denis will formally invite Andrew Bingham MP, Mike Harrison and the Chaplin to the event.

The Royal British Legion will have a stand in the Help for Heroes marquee where they will have commemorative badges for sale as it is their 90th Anniversary also.

Rosy confirmed she had been promised a tug-of-war rope by the school.

Easter Egg Hunt

Denis thanked everybody who helped with this. It was a success and 95 chocolate rabbits were presented. The weather was perfect and both the Yurt and Cup n Cake people seemed happy with the turnout. Louise's posters were distributed around the town and High Peak Radio gave us good covrage. Buxton Advertiser did not use the pictures we sent - again!

Any other business

Mike Smith contacted Denis re the shop window dressing. We have had no response from the letting agent so Mike offered to contact him again.

Next Meeting Monday 7th June at 7pm in the Town Hall

AGENDA

Wrap up 90th Anniversary event.

MUGA update

Friends of Chapel-en-le-Frith Memorial Park

Minutes of the Meeting held on Monday 4 April 2011 at Chapel Town Hall.

Present: Denis Wyatt in the Chair

SI Adrian Dobb, Rosy Bateman, Eve Burton, Mary Merrick, Mavis Roberts and Vera Wyatt.

In Attendance: Sue Stockdale and Mike Pickford

Apologies: Graham Brodie, Emma Beswick and Pauline Hunt.

MUGA

Confirmation of the grant has been received from Community Spaces and the acceptance form has been returned.

Denis will organise a meeting with Janice to complete the paperwork as soon as possible.

It was agreed that the start date for the project should be as soon after 20 June as possible.

An additional sustainability grant of £3,500 has been allocated. Part of this grant will enable coaching sessions to take place and Emma Beswick has indicated that she is happy to be involved with the organisation of this.

90^th Anniversary event – 11 June 2011

The Chairman has contacted the Town Band and they are aware of the proposed programme for the day.

Mike Pickford will liaise with Cup n Cake regarding refreshments.

Details of the Councils Public Liability have been provided to Cup n Cake and the Army Cadets.

Emma Beswick from Derbyshire Village Games has confirmed that she will be in attendance on the day to organise games and has asked that a running track be mown. She has asked if the Army Cadets will assist with the organisation of the games on the day.

She has arranged for Little Sports Coaching to run a penalty shoot out on the day.

She would like to give medals to the children and it was agreed to ask the Memorial Trust to sponsor 50 medals at £2.50 each.

Eve has contacted Chris Pearson regarding the PA system and is hopeful that he will be able to assist.

The Amateur Players have not shown any enthusiasm in the fashion show and it was agreed that this idea be dropped.

It was agreed that the St John’s Ambulance would not be needed on the day as the Buxton Mountain Rescue Team will be in attendance and all have First Aid Certificates as does Eve.

Denis will contact the Police to see if they can be in attendance on the day and bring the mobile unit.

The programme for the day was agreed as written with games and cadet activities ongoing.

The Buxton Mountain Rescue Team and Friends of Chapel Station will have displays on the day,

Adrian has written to the Mercian Regimental Support Team and is awaiting a response.

Sue will contact Trevor Zoppi about his ice cream van and the May Day Face Painter.

Easter Egg Hunt

It was agreed that the Easter Egg Hunt would take place on Wednesday 27^th April from 10am to 12 noon and children up to 9years of age would be eligible to attend.

Mike will contact Cup n Cake to see if they would come along and if High Peak Community Arts will bring the Yurt.

Sue will contact the Face Painter.

Denis thanked Louise in the Parish Office for designing the posters and agreed to distribute them.

Louise is organising the Easter Eggs.

Mike will lay out the course on the day.

Any Other Business

The Regeneration Partnership have asked if the group would be willing to place a display in an empty shop window. Denis has unsuccessfully attempted to make contact with the letting agent about this.

Date of Next Meeting

Monday 9 May 2011 at 7pm

Items for next meeting

90^th Anniversary event

- Town Band programme of music

- Layout of Park

Friends of Chapel-en-le-Frith Memorial Park

Minutes of the Meeting held on Monday 7 March 2011at Chapel Town Hall.

Present: Denis Wyatt in the Chair

Rosy Bateman, Eve Burton, Pauline Hunt, Mary Merrick and Mavis Roberts.

In Attendance: SI Adrian Dobb Detachment Commander and Corporal Army Cadets.

Apologies: Graham Brodie, Vera Wyatt and Sue Stockdale

The minutes were taken by Denis Wyatt.

MUGA

Further information on Stage 2 Application requested and sent.

90^th Anniversary event – 11 June 2011

There was no representative from the Town Band in attendance and the Chairman will contact them about their involvement in the event.

Cup n Cake have agreed to provide refreshments but have some queries about electricity, water, tables and chairs, location in the Park and Public Liability. These will be referred to the Council.

Emma Beswick from Derbyshire Village Games was not present so a follow up will be requested for the next meeting to confirm details.

SI Dobb said that he would be unable to supply a tug of war rope. The Cadets will stage a 15 min drill, have First Aid demonstrations, recruitment trailer, field craft demonstrations and the Army recruiting team. They too would like confirmation of Public Liability Insurance.

He is unable to provide a climbing wall or arrange an air rifle demonstration.

Denis had failed to make contact with Chris Pearson regarding the PA system and Eve agreed to follow this up as she lives near to him.

Eve will organise the Help the Heroes collection boxes.

Mary and Pauline agreed to organise the Fashion Parade on the day.

Vera attended the Chapel Players meeting and they will confirm if they are able to participate.

Eve will contact the St Johns Ambulance Brigade.

Denis will contact the Police to see if they can be in attendance on the day.

Pauline suggested the High Peak Courier events page to publicise this event and the Easter Egg Hunt.

The programme for the day was agreed as written with games and cadet activities ongoing.

Other Business

It was hoped that a young person who uses the skate park would attend.

The Easter Egg Hunt was arranged for 27^th April at 11am for up to 11 years olds. Sue to organise the eggs.

There have been teething problems with the Solar light which are being dealt with.

Date of Next Meeting

Monday 4 April 2011 at 7pm

Items for next meeting

90^th Anniversary event

- Face painting

- Ice cream

- Town Band programme of music

Friends of Chapel-en-le-Frith Memorial Park

Minutes of the Meeting held on Monday 17 January 2011 at Chapel Town Hall.

Present: Denis Wyatt in the Chair

Rosy Bateman, Eve Burton, Aiden Howgate, Pauline Hunt, Mary Merrick, Mavis Roberts and Vera Wyatt.

In Attendance: Sue Stockdale – Secretary

Apologies for absence were received from Graham Brodie and Ave Spencer.

MUGA

The Stage 2 grant application was sent by post and electronically on 14 January 2011.

It is anticipated that confirmation of the grant should come in mid April and if this is the case a site meeting with the Contractors, Landscape Architect and Park Manager has been arranged for 21 April 2011. The project could be completed by August 2011.

The Committee thanked Denis for all his hard work and he in turn thanked Eve Burton, John Oakes and the Parish Council staff for the support he had received from them.

The Parish Council will arrange for the tree removal as specified in the tree survey.

90^th Anniversary event – 11 June 2011

It was agreed that this should go ahead with a WW1 theme and the following was arranged:

Eve and Mavis to organise a display including WW1 cartoons.

Aiden to organise the Town Band to play the music used at the official ceremony 90 years ago, followed by popular songs from the war years.

Rosy to ask Cup’n’Cake if they would have a refreshment tent selling food appropriate to war time.

Sue to contact Emma Beswick from Derbyshire Village Games to see if she would help organise some children’s games played in war time.

Army Cadets to be contacted to see if they would present a marching display.

Denis agreed to be in charge of publicity and it was agreed that the Chairman of the Parish Council and MP should be invited to the event.

Denis will feedback information to the Carnival Committee following previous discussions with them about the event.

Other Business

Rosy Bateman was confirmed as the new Treasurer and Sue Stockdale as Secretary.

The ladies have collected £20.82 which was handed over to the Treasurer.

It was noted that the bulbs are now starting to show; however, due to frost some may need replanting.

The Secretary was asked to point out trees with ivy growing on them to the Park Manager.

It was agreed that the Easter Egg Hunt should take place again and it was agreed that sponsorship should be sought.

Date of Next Meeting

Monday 7 February 2011 at 7pm

Friends of Chapel-en-le-Frith Memorial Park

Meeting: 1^st November 2010, Annex Chapel-en-le-Frith Town Hall

Chair: Denis Wyatt

Treasurer: (John Oaks) not present

Secretary: Rosy Bateman

Friends: Graham Brodie; Eve Burton, Aiden Howgate;; Mary Merrick; Mavis Roberts; Vera Wyatt.

Apologies: Pauline Hunt; Clare Spong.

Minutes

1. AGM

Officers

· Chair: Denis Wyatt: proposed by Mary Merrick, seconded by Graham Brodie.

· Secretary Rosy Bateman: proposed by Denis Wyatt, seconded by Mavis Roberts.

· Treasurer: No one was proposed or offered. Too short notice.

Financial Statement

· Made by Eve in the absence of a Treasurer

· Cash Balance at the bank £2,209.66. Comprising mostly of money earmarked for the MUGA.

A Year of Activities by the Friends 2009-10

· Rosy submitted an overview of the activities undertaken by the Friends during the past year. (Attached to these minutes).

2. Resignation of the Treasurer

· John’s resignation from the role of Treasurer and from the Committee was accepted with regret.

· There was a positive expression of thanks for all of John’s hard work on behalf of the Friends of Memorial Park.

3. MUGA

· Second Stage application is progressing.

· Before Planning Permission we have been told that there needs to be a Survey of the Trees in the park because of the Tree Canopy. We are in consultation with the Parish Council.

· A discussion document was submitted regarding our liability if there was a financial shortfall in the funds for the MUGA. A discussion followed and the Chairman will discuss this with the Parish Clerk.

· The Facilitator (appointed by the ****) is responsible for ensuring that no contractual agreement is entered into that we are not in a position to fulfil financially.

· The Parish Council has been nominated (and accepted the role) to handle the grant finance.

· Becky (the Landscape Architect) has had test bore holes done.

· Planning Meeting is on 13^th December. Then all being well we will be in a position to submit our bid on 9^th Jan.

· There has been widespread discussion about the colour of the railings around the MUGA. Final outcome is – green!

4. 90^th Birthday Event

· A more modest event than has been previously discussed, more in keeping with the nature of a Memorial Park was proposed and accepted.

· A 1920’s theme was suggested.

· Involvement of local organisations and bodies was suggested, eg Churches, Army Cadets, Band and Choirs.

· A band concert involving the Town Band and others.

· Marching display.

· A Heroes Exhibition researched and put together by Mavis and Eve.

· Refreshment tent with teas and coffees.

5. Planting

· A donation of 2000 bulbs by the Derbyshire Wildlife Association was planted up by Friends. Many thanks to the Graham and Tony who facilitated this.

· The Primary school planted up the old sand pit with daffodils

6. AoB

· The Gardening Society have donated £25 to our funds – Rosy to write thank you letter.

· Donation of £2000 was received from the Parish Council for the MUGA

Next meeting: Wednesday 15^h December 2010

7pm at the Royal Oak

Agenda December Meeting

1. Update on MUGA

2. Celebrate Christmas

3. AO

Friends of Memorial Park:

A year of Activity 2009-2010

2009

September: Task day refurbishing notice board and painting railings.

October: Task day planting donated bulbs and painting railings.

Army Cadets assist with clearing leaves.

November: Fund raising at the Christmas Tree Ceremony.

December: Fund raising with the Town Band Christmas Carols outside the Co-op.

2010

February: Bandstand idea on hold.

Meeting with Parish Councillors to discuss progress and future direction for the Friends of Memorial Park.

April: Easter Egg Hunt.

May: AGM

20 Bat Boxes made by Scouts installed in the Memorial Park by Derbyshire Wildlife Society.

June. MUGA (Multi Use Games Area) Stage 1 of Application for funding submitted.

Interpretation Board installed.

Art painting session.

Geocache placed in the park.

July: Picnic in the Park.

Carnival – Friends of Memorial Park ‘manned’ a gate.

August: MUGA Stage 1 approval granted.

Donation of a Marquee to the Friends of Memorial Park.

Donation of plants by Jenny Banks Nursery Chapel-en-le-Frith.

September: 90^th Park Birthday Party plans underway for joint celebration with the Carnival Committee in July 2011

October: Donation from Ladies in the Park of £31.90

(Money found while walking in the park!)